I was misinformed!!!

Hey guys,

After calling the venue to confirm our booking, I asked Gayle, the venue manager to confirm whether our underage guests would be given access...and to my horror, she said NO. I told her about my conversation with Shaun last night, and all she said was, "Look, I don't know why he said that, but I'm the venue manager and I really can't allow any underage to enter". I've told her about our situation, how our invitations have been sent out based on what Shaun said, but she really can't help us out there.

I'm reallly really sorry guys for the misinformation. Ryan Hamlet, I hope you've already sent Kate the email about not sending the invites out to under 18s and also, on top of that, to include a note stating that no underage are allowed. Not even if they're accompanied by an adult.

I really feel so bad writing this, as all invitations have been sent out and this disappointing news have arisen. But since Kate mentioned that there wouldn't be many under 18s, I do hope that's true.

My lesson for the day: DO NOT TRUST ASSISTANT MANAGERS AT ALL COST! ><

Anyway, I told Gayle that we'll be in there tomorrow to submit our deposits. I think we should all chip in to share this out, don't worry, we'll be reimbursed with the ticket costs. Also, who wants to come along? Call me or text me and i'll arrange a time to meet up (0405903976)

Sorry for this again guys.

Kim

Thanks Kim, that's sounding a bit better. Are their any pictures of the room that I could see, what's the seating situation like (this is important) and is there wheelchair access to the upstairs function room. Did you ask about things like a deposit? The exact cost per head (put in writing) and Gabby mentioned the venue only holds 100 people, is this a maximum number, what happens if 150 turn up? Sorry about all the questions, just a lot of things that need to be covered before we go ahead with it.

Thanks,
Justine.

Some things cleared up

Hey guys,

I just got off the phone with Shaun from the Elephant and Wheelbarrow. I cleared things out regarding the age issue. You see, the only age limit issue is imposed after 9pm on Weekends. And since our event will be held on a Wednesday night, age isn't a problem at all. In fact, all they need is a legal guardian...doesn't have to be a parent, it could be any of us (as long as we're over age).

Regarding the DJ, Gabby and Joy have said that they could invite a friend of theirs to come in for free. Gabby and Joy, if anyone of you could confirm with your friend asap, it would be great! Shaun also said we're welcome to bring a DJ in, but he'll need to bring in his own equipments/cds etc. All PA systems are provided on the premise.

I hope this clears things out a little bit :)

Kim

Tomorrow is another day

I don't want to make this situation any more tense, tomorrow the decision will be made one way or another and then we can all get on with it.

Ryan, I'm really sorry but I don't like your attitude with this. As I said I was happy to go ahead with the second venue but there is a lot we need to clarify. OnTrac is run for 15-25 year olds and to cut people out from this event I think would be unfair, but like I said to Gabby, if Kate is ok with it then so am I, as I also mentioned this would take a lot of pressure off me!!

Please try not to make this personal, we have to keep in mind who we're doing this for (providing them with a successful event is the most important thing). Please don't make this harder then it has to be, we need to try and get along and keep the purpose in mind!

Justine

Group Work

Hi Everyone,
I like the pub it is a comfortable place to host an event Jimeoin has performed there before it is really easy going which is great. And if Ryan and Gabby get there answers tomorrow they have the green light to go ahead. Joy, Kim, Gabby and myself are happy with the venue and the pub has what we need to make the event happen except for the problems mentioned. And under the creative contract the majority rules. Everyone knows you have put in a lot of effort into red scooter we respect that. This is a group project and most of us are uncomfortable with red scooter and what it requires. Please leave this in the hands of the group to decide.

Ryah S

Hey all

Hi everyone,

Thanks for speaking to David Kim, it's always worth getting advise from someone else who's not so involved. Elephant and Wheelburrow sounds good but the fact that they don't let in under age is a concern, also initially we wanted to try and keep away from pubs as we didn't think this would be the right environment for the event (although i know that things change a lot!). The other thing was wheelchair access?

I know it's a difficult situation to be in guys, and it's hard with a big group, and having different opinions about things. Tonight I was happy to go ahead with the other venue if everything worked out (this would have taken a lot of stress of me, with the sponsorship etc, and off everyone else), but with the age restrictions and the fact that we still need a DJ etc, i'm just not sure about it. Also what was the seating there like?

Guys we will get the sponsorship, it just takes time, and we won't be able to secure this before the invites go out. It's hard with jemimah because this really isn't her problem, she just doing it to help us out, but I will call her first thing tomorrow and explain where we are with it all.

I'll do the sponsorship myself if I have to, I don't care, like David said this is about what is best for the kids. I did this for Soph to begin with and this is about her and everyone else in her situation and about making their night as special as it can be. Having said this I know we all have other committments and very limited time but we're all in the same situation here and we just have to try and do the best we can.

I'm going to call Kate in the morning and get her opinion. Please don't let Kate think that we're panicking about this or throw all our issues on her, it isn't her problem, it's our project and all we need is her advise regarding the under age thing.

I'll also be in touch with one of you in the morning after I speak to Kate, or after you meet with her. I'm not sure if you're all thinking that you will be liable for this cost if we don't cover it but you won't!! Mum has offered to run a raffle (if we can all just help sell some tickets to friends before the event) and Dad is going to put up the deposit for Red Scooter if we decide to go with that.

I know this isn't easy but as i've said not event is smooth running and we all just need to hang in there and try our best to work together!

And this is really long so i'm going to go now!! I'll check this later so feel free to reply with any questions or concerns.

Otherwise we'll speak tomorrow morning.

Justine.